Stay Ahead! 7 Best App to Manage Business Finances in 2025 

Handling business finances can often feel overwhelming, but with the appropriate tools, it becomes more manageable. In this case, the help of the best app to manage business finances can optimize accounting workflows, enhance budget planning, and ensure punctual tax submissions.

Moreover, these apps allow you to maintain organization, monitor expenditures, and make financial choices via your mobile device or computer. Below are several leading options to help you determine the one that best suits your needs.

7 Best App to Manage Business Finances for Efficiency

To streamline your financial management, explore these 7 top apps that can optimize your accounting, budgeting, and overall finance operations seamlessly.

1. QuickBooks Online

QuickBooks Online is a top financial management app, offering robust features like income and expense tracking, invoicing, payroll, and tax preparation. Its seamless integration with other tools makes it an ideal all-in-one solution for businesses.

Main Features:

• Automated invoicing and billing.
• Payroll management and tax calculations.
• Detailed financial reports and insights.
• Supports integration with more than 650 applications to boost functionality.

Pros:

• User-friendly interface.
• Scalable, suitable for small to medium-sized businesses.
• Excellent customer support.

Cons

• Pricey compared to some competitors.
• Certain features might not be essential for smaller businesses.
• Learning to use all the available features could take some time.

Pricing: Starting at $10/month.

Rating: 4.0 on Google Play Store.

Also Read: Top 10 Profitable Business Ideas in Finance Industry

2. Xero

Xero is another best app to manage business finances that you can’t miss out on. As a cloud-based app, it’s known for its user-friendly interface and customization options that fit businesses with specific financial tracking needs.

Main Features:

• Bank and credit card reconciliation.
• Financial documents such as income statements, balance sheets, and other related reports.
• Bank data access from 21,000 global institutions through Xero.
• Multi-currency support for global businesses.

Pros:

• Easy-to-navigate interface.
• 24/7 customer support.
• Great for businesses with global operations.

Cons:

• Limited features in the lower-tier plans.
• Steeper learning curve for beginners.
• Pricing can add up for larger businesses.

Pricing: Starting at $2.90/month

Rating: 4.4 on Google Play Store.

3. Wave

Wave is a free accounting software tailored for small businesses, freelancers, and entrepreneurs. It’s particularly appealing for startups and small businesses that need cost-effective financial management solutions.

Main Features:

• Free invoicing, accounting, and receipt scanning.
• Integrated payroll features (with a fee).
• Professional financial reports like balance sheets and profit and loss.
• Mobile apps for financial management on the go.

Pros

• Completely free for core features.
• Simple and easy-to-use interface.
• No hidden fees for basic features.

Cons

• Limited customer support options.
• Additional costs for premium features like payroll.
• Limited integrations with other apps.

Pricing: Free, or $16/month for the Pro plan (plus $20/month for payroll services).

Rating: 4.8 on Google Play Store.

Also Read: 20+ Best Finance Fonts for Creating Trustworthy Designs

4. FreshBooks

If you’re managing small businesses, freelancers, or working in service-based companies, FreshBooks offers features for business owners who need to track billable hours and manage client projects while maintaining financial oversight.

Main Features:

• Time tracking and project management tools.
• Expense tracking and reporting.
• Automated tax calculations.
• Integration with payment gateways for seamless transactions.

Pros:

• Simple interface and easy to set up.
• Strong customer service and support.
• Great for tracking time and billable hours.

Cons

• Limited features compared to other accounting apps.
• Higher pricing for smaller businesses.
• Some users report occasional syncing issues.

Pricing: Starting at $7.60/month.

Rating: 3.9 on Google Play Store.

5. Zoho Books

Zoho Books is the next best app to manage business finances that helps small businesses manage their finances and stay compliant with tax regulations. With affordable pricing, it is a great choice for business owners looking for an efficient tool to handle their financial operations without breaking the bank.

Main Features:

• Invoicing, expense tracking, and reporting.
• Automates recurring billing and payments.
• Inventory management and purchase order creation.

Pros:

• Affordable pricing.
• Excellent for managing both finances and inventory.
• Integrates well with other Zoho apps.

Cons:

• Limited integrations with third-party apps.
• Customer support can be slow at times.
• Certain users feel that the mobile app is limited in terms of features.

Pricing: Starting at $10/month.

Rating: 4.8 on Google Play Store.

Also Read: 10 Groundbreaking of AI in Fintech Use Cases for Finance’s Future

6. ERPNext Mobile

ERPNext Mobile provides an all-in-one online accounting solution for managing businesses finances effortlessly. With tools for recording transactions, tracking cash flow, and real-time analytics, it simplifies the bookkeeping process.

Main Features:

• Real-time dashboards and KPIs.
• Budgeting and variant analysis.
• Customizable chart of accounts.

Pros:

• User-friendly with excellent self-help resources.
• Open source and highly customizable.
• Affordable compared to proprietary ERP systems.

Cons:

• Steep learning curve for non-technical users.
• Limited advanced reporting without customization.
• Dependence on community support for open-source users.

Pricing: Starting at $50/month.

Rating: 4.3 on Google Play Store.

7. Expensify

Lastly, we recommend Expensify. It’s able to do expense tracking, receipt scanning, and automated expense report generation. Expensify is particularly useful for businesses with employees who need to submit and track expenses on the go.

Main Features:

• Receipt scanning and expense categorization.
• Automated expense report generation.
• Multi-user access for team collaboration.

Pros:

• Excellent for managing employee expenses.
• User-friendly interface.
• Integrates seamlessly with accounting tools.

Cons:

• Free version is very limited.
• Some features require additional payments.
• Can be expensive for small teams.

Pricing: Free, or starting at $5/user/month for companies.

Rating: 4.8 on Google Play Store.

Also Read: How to Start a Fintech Company That Attracts Investors

Start Managing Your Business Finances Efficiently in 2025!

In conclusion, managing your business finances efficiently is more achievable than ever with the right tools. By selecting the best app to manage business finances, you can streamline accounting processes, improve cash flow, and reduce errors. As a result, you can focus on growing your business rather than stressing over financial management.

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